Facilities Coordinator 50%

CBRE Global Workplace Solutions provides integrated facility management services on all continents with more than 60,000 employees. In Switzerland, the GWS division provides technical, infrastructural and commercial facility management services for clients from various industries.

For our growing Facility Management organisation at a Financial Services client in Basel we are looking for a:

Facility Coordinator 50%

General Management* Proactively represent NTMSIL and our clients.

• Space planning.
  
• Provide planning of operational FM activities and services for Basel where required.
  
• Occasionally cover the reception
  
• Monitor Helpdesk queries and respond with the agreed SLA�s.
  
• Maintain a professional appearance at all times.
  
• Respond to all visitor enquiries in a friendly and proactive manner.
  
• Any other ad-hoc duties as required by the Workplace Services Team.
  
• Work with the Facilities Manager to provide support for the delivery of WPS functions.
  
• Vendor management
  
• Review furniture needs and keep the office supply and kitchen areas stocked
  
• Managing all incoming invoices to be processed, ensuring all costs are tracked against the budget and FM instructions
  
• Pro-active to schedule preventative maintenance, respond to urgent maintenance calls and participate in the creation of emergency preparedness plans.
  
• Assist the Facilities Manager in all aspects of move project as needed.
  

Facilities Management Services* Responsible for the delivery of a cost efficient and high-quality FM deliveries for the Basel operation including but not limited to:

. Archiving Services

. Cleaning Services

. Catering Services

. Space planning

. Reception & Switchboard Services

. Post & Distribution Services

. WPS Helpdesk and reservations

. Administration

Your profile:* Excellent customer care skills, problem solving skills

• The ideal candidate should have a proven track record in a professional services firm. Experience within a global organisation would be beneficial.
  
• Proven ability to build and maintain strong vendor relationships.
  
• Experience in financial management and budgeting.
  
• Advanced Microsoft Office experience (focusing on Excel, Word, PowerPoint and Project) required.
  
• Ability to bring a fresh approach.
  
• Pro-active and ability to work effectively in a strong team
  
• Excellent written and oral communication skills, including presentation and negotiation skills
  
• Ability to network at all levels of the organisation.
  
• Flexibility and adaptability to changing business requirements, no 9-5 mentality
  
• Ability to display initiative, confidence and professionalism in all dealings
  
• Fluent in English and German
  
• Effective communicator - orally and in writing with proven ability to influence across various levels of management
  
• Able to set deadlines & priorities
  
• 4+ years� experience
  

What we can offer you:* Open and innovative working environment with design options

• Regional and international development opportunities in a fast-growing company
  
• Wide range of internal and external training opportunities
  
• CBRE GWS as a global player in the service sector with well-known customers from a multinational environment
  
• Good framework conditions, such as at least five weeks of vacation, 40 hours a week, as well as an attractive pension fund solution.
  

Contact: Edwin Murray, Talent Acquisition Partner, +41 79 501 50 93

We look forward to receiving your application!